Our Archive Process — Content Birch Hub

Every engagement follows the same documented sequence, whether performed on-site or via courier intake at our Cheongju office.

Pre-visit questionnaire

You list storage locations, wallet types, and any additions or retirements since the last catalog. We confirm scope and send a preparation checklist ten days before the visit.

Intake and count

The archivist confirms the declared wallet count, photographs storage layout with permission, and notes environmental conditions affecting label longevity.

Archive cleanup

Expired receipts, voided slips, and duplicate index cards are separated into a review pile. Nothing is destroyed until you approve in writing or on video call.

Label standardization

Missing or degraded exterior labels are replaced using our field numbering convention. Serial numbers are cross-checked against interior recovery sheets.

Catalog refresh

Each wallet receives an updated index entry with date, location code, condition note, and any discrepancy flagged during reconciliation.

Binding and delivery

The finished catalog is bound, stamped, and paired with a reconciliation sheet. On-site clients receive materials immediately; courier clients get return shipping within 48 hours.

Companion reference

Clients who want a pocket checklist mirroring our field procedure can download the Offline Wallet Tracker reference edition from the Microsoft Store.

Get it from Microsoft Available on the Microsoft Store

Ready to begin?

View our catalog services or request a visit with your approximate wallet count.